Legislature(2023 - 2024)ANCH LIO DENALI Rm

08/28/2023 02:00 PM House LEGISLATIVE COUNCIL

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Audio Topic
02:02:56 PM Start
04:58:31 PM Adjourn
* first hearing in first committee of referral
+ teleconferenced
= bill was previously heard/scheduled
+ I. Contract Approvals TELECONFERENCED
a. ALOB Building Contracts
i. Janitorial Contract Renewal
ii. Snow Removal Contract Renewal
b. Kodiak LIO and Office Space Lease Renewal
II. Committee Business - Executive Session
a. RFP - Assembly Building Furnishings
b. RFQ - Assembly Building Window Coverings
c. Security Update
+ III. Other Committee Business TELECONFERENCED
a. Print Shop Policy Discussion
**Streamed live on AKL.tv**
                 ALASKA STATE LEGISLATURE                                                                                     
                    LEGISLATIVE COUNCIL                                                                                       
                                                                                                                              
                      AUGUST 28, 2023                                                                                         
                          2:00 PM                                                                                             
                                                                                                                              
   MEMBERS PRESENT                                                                                                            
   Senator Elvi Gray-Jackson, Chair                                                                                           
   Representative Kevin McCabe, Vice Chair                                                                                    
   Senator Click Bishop                                                                                                       
   Senator Matt Claman                                                                                                        
   Senator Jesse Kiehl                                                                                                        
   Senator Bert Stedman (alternate)                                                                                           
   Senator Gary Stevens                                                                                                       
   Representative Bryce Edgmon                                                                                                
   Representative Sara Hannan                                                                                                 
   Representative Craig Johnson                                                                                               
   Representative George Rauscher                                                                                             
   Representative Dan Saddler                                                                                                 
   Representative Cathy Tilton                                                                                                
                                                                                                                              
   MEMBERS ABSENT                                                                                                             
   Senator Lyman Hoffman                                                                                                      
   Senator Donny Olson                                                                                                        
                                                                                                                              
   AGENDA                                                                                                                     
   APPROVAL OF AGENDA                                                                                                         
   APPROVAL OF MINUTES                                                                                                        
   CONTRACT APPROVALS                                                                                                         
   COMMITTEE BUSINESS  EXECUTIVE SESSION                                                                                      
   OTHER COMMITTEE BUSINESS                                                                                                   
                                                                                                                              
   SPEAKER REGISTER                                                                                                           
   Jessica Geary, Executive Director, Legislative Affairs                                                                     
   Agency (LAA)                                                                                                               
   JC Kestel, Procurement Officer, LAA                                                                                        
   Rayme Vinson, Chief of Security, LAA (Executive Session)                                                                   
   I. CALL TO ORDER                                                                                                         
                                                                                                                              
   2:02:56 PM                                                                                                               
   CHAIR GRAY-JACKSON  called the  Legislative Council  meeting                                                               
   to order at 2:03 pm on August 28, 2023. Present at  the call                                                               
   were:  Senators   Bishop,   Claman,   Gray-Jackson,   Kiehl,                                                               
   Stedman; Representatives  Edgmon, Hannan,  Johnson,  McCabe,                                                               
   Rauscher, Saddler, Tilton.                                                                                                 
                                                                                                                              
   Twelve members present at the call.                                                                                        
                                                                                                                              
   Senator Stevens joined the meeting at 4:32 pm.                                                                             
                                                                                                                              
   II. APPROVAL OF AGENDA                                                                                                   
                                                                                                                              
   2:04:31 PM                                                                                                               
   VICE CHAIR  MCCABE moved  that Legislative  Council  approve                                                               
   the agenda as presented.                                                                                                   
                                                                                                                              
   The agenda was approved without objection.                                                                                 
                                                                                                                              
   III. APPROVAL OF MINUTES                                                                                                 
                                                                                                                              
   2:04:52 PM                                                                                                               
   VICE CHAIR  MCCABE moved  that Legislative  Council  approve                                                               
   the minutes for April 18, 2023, as presented.                                                                              
                                                                                                                              
   The minutes were approved without objection.                                                                               
                                                                                                                              
   IV. CONTRACT APPROVALS                                                                                                   
                                                                                                                              
   a. Anchorage Legislative  Office  Building  (ALOB)  Building                                                             
        Contracts                                                                                                             
                                                                                                                              
   i. Janitorial Contract Renewal                                                                                           
                                                                                                                              
   2:05:15 PM                                                                                                               
   VICE CHAIR  MCCABE moved  that Legislative  Council  approve                                                               
   Renewal Number  2 of  the contract  for janitorial  services                                                               
   with Q1 Services, LLC, in the amount not to exceed $56,000.                                                                
                                                                                                                              
   CHAIR GRAY-JACKSON objected  for the  purpose of  discussion                                                               
   and asked Mr. Kestel to speak to this item.                                                                                
                                                                                                                              
   JC KESTEL, Procurement Officer (LAA), said contract  Renewal                                                               
   Number 1 with  Q1 Services, LLC  for janitorial services  at                                                               
   the ALOB expires August 31, 2023. The second  renewal option                                                               
   is for the period of  September 1, 2023, through August  31,                                                               
   2024. If  approved, there  would be  three one-year  renewal                                                               
   options remaining before a new solicitation must be issued.                                                                
                                                                                                                              
   There was no discussion  and Chair Gray-Jackson removed  her                                                               
   objection.                                                                                                                 
                                                                                                                              
   2:07:10 PM                                                                                                               
   A roll call vote was taken.                                                                                                
                                                                                                                              
   YEAS:  Senators   Bishop,   Claman,   Gray-Jackson,   Kiehl,                                                               
   Stedman; Representatives  Edgmon, Hannan,  Johnson,  McCabe,                                                               
   Rauscher, Saddler, Tilton                                                                                                  
                                                                                                                              
   NAYS: None                                                                                                                 
                                                                                                                              
   The motion passed 12-0.                                                                                                    
                                                                                                                              
   ii. Snow Removal Contract Renewal                                                                                        
                                                                                                                              
 2:07:50 PM                                                                                                                 
   VICE CHAIR  MCCABE moved  that Legislative  Council  approve                                                               
   Renewal Number 2 of  the contract for snow removal  services                                                               
   at the  Anchorage  Legislative Office  Building  with  Kelly                                                               
   Incorporated, dba  A-1 Lawn  and Landscaping,  in an  amount                                                               
   not to exceed $65,000.                                                                                                     
                                                                                                                              
   CHAIR GRAY-JACKSON objected  for the  purpose of  discussion                                                               
   and asked Mr. Kestel to speak to this item.                                                                                
                                                                                                                              
   MR. KESTEL stated that this was the second  contract renewal                                                               
   for  snow  removal  services;   and  the  Agency  has   been                                                               
   satisfied with the contractor's  services thus far.  Renewal                                                               
   Number 2  is for  the  period of  October 5,  2023,  through                                                               
   October 4, 2024, and would leave the Agency with three one-                                                                
   year renewal options.                                                                                                      
                                                                                                                              
   REPRESENTATIVE SADDLER asked  if the  contract amount was  a                                                               
   flat rate  for  snow  removal  for the  year  or  was  there                                                               
 opportunity for overages if it was a heavy snowfall year.                                                                    
                                                                                                                              
   MR. KESTEL stated  the contractor bills  an hourly rate  for                                                               
   required services, including snow removal, sanding, and de-                                                                
   icing in addition  to plowing.  If the total  amount of  all                                                               
   snow removal services exceeds the contract limit of  $65,000                                                               
   for  the  year,  there  would  be  additional  charges.   In                                                               
   response to a follow-up question by Representative  Saddler,                                                               
   he confirmed that  if it was  a light  snow year, the  total                                                               
   amount spent for  snow removal services  could be less  than                                                               
   $65,000; and  any unspent  funds would  be  returned to  the                                                               
   budget for ALOB operations.                                                                                                
                                                                                                                              
   There was  no  further  discussion  and  Chair  Gray-Jackson                                                               
   removed her objection.                                                                                                     
                                                                                                                              
   2:11:08 PM                                                                                                               
   A roll call vote was taken.                                                                                                
                                                                                                                              
   YEAS:  Senators   Bishop,   Claman,   Gray-Jackson,   Kiehl,                                                               
   Stedman; Representatives  Edgmon, Hannan,  Johnson,  McCabe,                                                               
   Rauscher, Saddler, Tilton                                                                                                  
                                                                                                                              
   NAYS: None                                                                                                                 
                                                                                                                              
   The motion passed 12-0.                                                                                                    
                                                                                                                              
   b. Kodiak LIO Lease Renewal                                                                                              
                                                                                                                              
 2:11:57 PM                                                                                                                 
   VICE CHAIR  MCCABE moved  that Legislative  Council  approve                                                               
   Renewal Number 1  of the lease  extension for Kodiak  office                                                               
   space in the amount of $69,979.56.                                                                                         
                                                                                                                              
   CHAIR GRAY-JACKSON objected  for the  purpose of  discussion                                                               
   and asked Mr. Kestel to speak to this item.                                                                                
                                                                                                                              
   MR. KESTEL  stated that  this is  the first  renewal of  the                                                               
   lease extension for the  Kodiak office space for the  period                                                               
   of November 1, 2023, through October 31, 2024.  If approved,                                                               
   there would  be  four  one-year  renewal  options  remaining                                                               
   before a new solicitation would have to be issued.                                                                         
                                                                                                                              
   VICE  CHAIR  MCCABE  asked  if  there  was  a   Request  for                                                               
   Proposals (RFP) performed for  the Kodiak office space,  and                                                               
   if so, how many proposals were received.                                                                                   
                                                                                                                              
   MR. KESTEL said he believed the RFP for Kodiak  office space                                                               
   was  conducted  in  2011,  which  was  before  his  time  as                                                               
   procurement officer, so  he would  need to get  back to  the                                                               
   Committee with  that  answer.  He  said  what  is  currently                                                               
   before Council  is the first  renewal of  a lease  extension                                                               
   for this facility.                                                                                                         
                                                                                                                              
   VICE CHAIR MCCABE followed  up to ask for confirmation  that                                                               
   because this was a lease extension, no RFP was required.                                                                   
                                                                                                                              
   MR. KESTEL confirmed that  RFPs were not required for  lease                                                               
   extensions, which are  instead determined by  a fair  market                                                               
   value  analysis  conducted  by  a  third-party  broker.  The                                                               
   Agency is statutorily required  to obtain ten percent  below                                                               
   market value to proceed with a lease extension offer  to the                                                               
   lessor.  When  the   lease  extension   was  authorized   by                                                               
   Legislative  Council  five  years  ago,  LAA  obtained   ten                                                               
   percent below the market  value of office space lease  rates                                                               
   in that area.  As a  result of recent  consumer price  index                                                               
   (CPI-U)  increases,  which   are  based   on  the  rate   of                                                               
   inflation, there has been a slight increase in  office space                                                               
   lease costs statewide. Legislative leases are calculated  to                                                               
 include an annual adjustment based on annual CPI-U rates.                                                                    
                                                                                                                              
   Mr. Kestel,  in response  to a  follow-up  question by  Vice                                                               
   Chair McCabe, stated that  the building is owned by  Trident                                                               
   Seafoods Corporation.                                                                                                      
                                                                                                                              
   There was  no  further  discussion  and  Chair  Gray-Jackson                                                               
   removed her objection.                                                                                                     
                                                                                                                              
   2:16:02 PM                                                                                                               
   A roll call vote was taken.                                                                                                
                                                                                                                              
   YEAS:  Senators   Bishop,   Claman,   Gray-Jackson,   Kiehl,                                                               
   Stedman; Representatives  Edgmon, Hannan,  Johnson,  McCabe,                                                               
   Rauscher, Saddler, Tilton                                                                                                  
                                                                                                                              
   NAYS: None                                                                                                                 
                                                                                                                              
   The motion passed 12-0.                                                                                                    
                                                                                                                              
   V. COMMITTEE BUSINESS  EXECUTIVE SESSION                                                                                 
                                                                                                                              
   2:16:57 PM                                                                                                               
   VICE CHAIR  MCCABE moved  and asked  unanimous consent  that                                                               
   Legislative Council go into Executive Session under  Uniform                                                               
   Rule  22(B)(1),   discussion  of   matters,  the   immediate                                                               
   knowledge of which would adversely affect the finances  of a                                                               
   government unit, and 22(B)(3),  discussion of a matter  that                                                               
   may, by law, be required  to be confidential. The  following                                                               
   individuals  may  remain  in  the  room  or  online   during                                                               
   Executive  Session:  Jessica  Geary,  Emily  Nauman,   Molly                                                               
   Kiesel,  JC  Kestel,  Rayme  Vinson,  Alex  Fredrick,  Megan                                                               
   Wallace, Matt Simpson,  Ernest Daigle,  any legislators  not                                                               
   on  Legislative  Council,  and  any  staff  of   Legislative                                                               
   Council members.                                                                                                           
                                                                                                                              
   2:17:42 PM                                                                                                               
   A roll call vote was taken.                                                                                                
                                                                                                                              
   YEAS:  Senators   Bishop,   Claman,   Grey-Jackson,   Kiehl,                                                               
   Stedman; Representatives  Edgmon, Hannan,  Johnson,  McCabe,                                                               
   Rauscher, Saddler, Tilton                                                                                                  
                                                                                                                              
   NAYS: None                                                                                                                 
                                                                                                                              
   The motion passed 12-0                                                                                                     
                                                                                                                              
   2:18:00 PM                                                                                                               
   Council went into Executive Session.                                                                                       
                                                                                                                              
   4:09:51 PM                                                                                                               
   Council came out of Executive Session.                                                                                     
                                                                                                                              
   A roll call vote was taken to establish a quorum.                                                                          
                                                                                                                              
   YEAS:  Senators   Bishop,   Claman,   Gray-Jackson,   Kiehl,                                                               
   Stedman; Representatives  Edgmon, Hannan,  Johnson,  McCabe,                                                               
   Rauscher, Saddler, Tilton.                                                                                                 
                                                                                                                              
   Twelve members present.                                                                                                    
                                                                                                                              
   a. RFP  Assembly Building Furnishings                                                                                    
                                                                                                                              
   4:10:43 PM                                                                                                               
   VICE CHAIR  MCCABE moved  that Legislative  Council  approve                                                               
   the  award  of  RFP  662  -  Assembly  Building   Apartments                                                               
   Furnishings  to  Capital  Office   Systems  not  to   exceed                                                               
   contract value of $734,465.                                                                                                
                                                                                                                              
   CHAIR GRAY-JACKSON objected  for the  purpose of  discussion                                                               
 and asked Ms. Geary and Mr. Kestel to speak to this item.                                                                    
                                                                                                                              
   JESSICA GEARY,  Executive Director  (LAA), stated  that  the                                                               
   overall Assembly  Building  project  is  slightly  ahead  of                                                               
   schedule and slightly under budget. In a recent tour  of the                                                               
   building, she noted the  third floor was fully  sheet-rocked                                                               
   and  painting  had  started;  and  she  was  available   for                                                               
   questions about the overall construction project.                                                                          
                                                                                                                              
   REPRESENTATIVE RAUSCHER expressed  his appreciation for  all                                                               
   the hard work that has gone into this project.                                                                             
                                                                                                                              
   CHAIR GRAY-JACKSON asked  for the record  what would  happen                                                               
   if Council did not approve this contract.                                                                                  
                                                                                                                              
   MS. GEARY said at  this point, if  it was acceptable to  the                                                               
   Chair, it might be helpful  for Mr. Kestel to first  briefly                                                               
   speak to the RFP, then discuss what would happen if  the RFP                                                               
   was not awarded.                                                                                                           
                                                                                                                              
   MR. KESTEL stated that the  Agency issued RFP 662 on  August                                                               
   1, 2023, to  solicit furnishings  for the Assembly  Building                                                               
   Apartments. The  Agency published  the  RFP on  the  State                                                                 
   online public  notice site,  as well  as contacting  several                                                               
   dealers throughout the state. When RFP 662 closed  on August                                                               
   22,  2023,  only   one  proposal  was   received  that   was                                                               
   considered responsive to  the RFP and it  was scored by  the                                                               
   Performance Evaluation Committee (PEC) to ensure it met  all                                                               
   requirements and intent of the RFP. The PEC  recommended the                                                               
   award of  that contract to  Capital Office  Systems for  the                                                               
   furnishings.                                                                                                               
                                                                                                                              
   Mr. Kestel, in  response to Vice Chair  McCabe, said that  a                                                               
   total of two proposals were received; however, one  proposal                                                               
   was  received  after  the   RFP  deadline  and   Legislative                                                               
   Procurement  Procedures  prohibits  consideration  of   late                                                               
   proposals. RFP  662 had  a 21-day  solicitation period  that                                                               
   closed August 22.                                                                                                          
                                                                                                                              
   MS. GEARY  stated that  failure to  award  this contract  to                                                               
   Capital Office Systems would result in the Agency having  to                                                               
   essentially throw this procurement  away and go back out  to                                                               
   bid. She said there is the possibility that, after  award of                                                               
   the contract, the Agency may  be able to negotiate with  the                                                               
   contractor to work to lower  the price per some item  and/or                                                               
   reduce the item  list; however, she  cautioned that the  bid                                                               
   submitted is based on  purchasing 484 items so reducing  the                                                               
   number of items  could result  in an increase  in price  per                                                               
   item. She  asked Mr.  Kestel if  he had  anything useful  to                                                               
   add.                                                                                                                       
                                                                                                                              
   MR. KESTEL stated that in his experience there are  only one                                                               
   or two vendors in the  state capable of projects like  this,                                                               
   and only one of them submitted a proposal for  this project;                                                               
   so if the  Agency were to re-solicit,  the outcome would  be                                                               
   similar. He added that if a new solicitation were  required,                                                               
   furnishings would  not  be  received  before  the  start  of                                                               
   session.                                                                                                                   
                                                                                                                              
   REPRESTATIVE HANNAN, expressing her support for the  motion,                                                               
   stated that it is critical that the 33 apartments  are ready                                                               
   for occupancy  on  the  first  day of  session,  to  include                                                               
   furnishings, otherwise the  units won't be  rented by  those                                                               
   for whom  the building  was intended.  She  said the  Juneau                                                               
   Community Foundation  gifted  this building  to  lessen  the                                                               
   burden  of finding  housing  for  those  who  serve  in  the                                                               
   Legislature, both  elected officials  and their  staff,  who                                                               
   migrate to Juneau  for up to five  months each session.  She                                                               
   concluded that  this  vote is  important  to take,  and  the                                                               
   purchase  of  furniture   needs  to   go  forward  for   our                                                               
   investment and to be able to serve us as we hoped.                                                                         
                                                                                                                              
   SENATOR CLAMAN called the question.                                                                                        
                                                                                                                              
   4:20:18 PM                                                                                                               
   Council took a brief at-ease.                                                                                              
                                                                                                                              
   4:23:28 PM                                                                                                               
   Council returned from at-ease.  Senator Claman withdrew  his                                                               
   calling of the question.                                                                                                   
                                                                                                                              
   VICE CHAIR MCCABE, after confirmation by Ms. Geary that  the                                                               
   Legislature has approximately 250 employees, estimated  that                                                               
   around 310  people  would  potentially be  eligible  for  an                                                               
   apartment in this building,  which means that less than  ten                                                               
   percent  could  be  accommodated.  He  said  at  a  cost  of                                                               
   $750,000 he was  not sure  the expense for  furniture was  a                                                               
   sound return on investment  or that this was an  appropriate                                                               
   use of state funds.                                                                                                        
                                                                                                                              
   REPRESENTATIVE EDGMON said that  this process is fairly  far                                                               
   along, and  he was  unsure if  a  second solicitation  would                                                               
   provide different results. He  asked if Council could  table                                                               
   this motion for now or perhaps request a second  RFP, though                                                               
   there might not be time for that.                                                                                          
                                                                                                                              
   REPRESENTATIVE SADDLER suggested cutting items that may  not                                                               
   be essential from the list to reduce costs.                                                                                
                                                                                                                              
   CHAIR GRAY-JACKSON  asked  Mr.  Kestel  to  comment  on  the                                                               
   process related to reissuing the RFP.                                                                                      
                                                                                                                              
   MR. KESTEL stated that reissuing an RFP would take  a couple                                                               
   of weeks to prepare.  The RFP would  then need to be  posted                                                               
   for 21  days unless  otherwise  authorized to  shorten  that                                                               
   time. Once the solicitation period ended, there would  be an                                                               
   additional one  to two  weeks for  the PEC  to evaluate  the                                                               
   proposals, then Council would  need to meet to consider  and                                                               
   potentially award a  contract. He concluded  by saying  that                                                               
   during the  process for  this  RFP, vendors  indicated  that                                                               
   furniture orders would  need to be  placed by  mid-September                                                               
   to ensure receipt of the items in December.                                                                                
                                                                                                                              
   CHAIR GRAY-JACKSON asked  Ms. Geary  her thoughts  regarding                                                               
   Representative Saddlers remarks.                                                                                           
                                                                                                                              
   MS. GEARY said the question would be if the Agency  would be                                                               
   able to  renegotiate with  the vendor  to  reduce the  scope                                                               
   without first awarding the  contract. She asked Mr.  Kestel,                                                               
   or perhaps  Ms. Nauman,  or  Ms. Wallace  to speak  to  what                                                               
   might be possible.                                                                                                         
                                                                                                                              
   MR.  KESTEL  responded   that  typically   the  ability   to                                                               
   negotiate needs to be written into the RFP  for negotiations                                                               
   to be  allowable; in this  particular RFP,  that option  was                                                               
   not  included.  Changing  the  terms  of  the  RFP  after  a                                                               
   contract  is  awarded   could  result   in  challenges   and                                                               
   potential lawsuits.                                                                                                        
                                                                                                                              
   4:31:54 PM                                                                                                               
   Council took a brief at-ease.                                                                                              
                                                                                                                              
   4:33:24 PM                                                                                                               
   Council returned from at-ease.                                                                                             
                                                                                                                              
   Senator Stevens  joined the  meeting at  4:32pm. Seeing  and                                                               
   hearing no  further discussion,  Chair Gray-Jackson  removed                                                               
   her objection.                                                                                                             
                                                                                                                              
   4:33:33 PM                                                                                                               
   A roll call vote was taken.                                                                                                
                                                                                                                              
   YEAS:  Senators   Bishop,   Claman,   Gray-Jackson,   Kiehl,                                                               
   Stedman, Stevens; Representatives Edgmon, Hannan                                                                           
                                                                                                                              
   NAYS: Representatives  Johnson, McCabe,  Rauscher,  Saddler,                                                               
   Tilton                                                                                                                     
                                                                                                                              
   The motion passed 8-5.                                                                                                     
                                                                                                                              
   b. RFQ 665  Assembly Building Window Coverings                                                                           
                                                                                                                              
   4:34:51 PM                                                                                                               
   VICE  CHAIR  MCCABE  moved  that  the  Legislative   Council                                                               
   approve the award of RFQ 665 - Assembly Building  Apartments                                                               
   Window Shades to Don Abel Building Supply Incorporated  with                                                               
   a not-to-exceed contract value of $74,750.                                                                                 
                                                                                                                              
   CHAIR GRAY-JACKSON objected  for the  purpose of  discussion                                                               
   and asked Mr. Kestel to speak to this item.                                                                                
                                                                                                                              
   MR. KESTEL stated that RFQ  665 was issued to secure  window                                                               
   shades for the  Assembly Building Apartments.  On August  4,                                                               
   2023, LAA  published RFQ 665  on the  State's public  notice                                                               
   site and  emailed it  to several  known contractors  in  the                                                               
   state. On August  28, 2023, RFQ 665  closed with three  bids                                                               
   received: Dawson  Construction,  Don Abel  Building  Supply,                                                               
   and Premier Construction, LLC. The RFQ evaluation was  based                                                               
   on best total price on all work products combined.  Each bid                                                               
   was evaluated  to ensure  it met  the minimum  requirements,                                                               
   and  Don  Abel  Building  Supply  was  determined  to   have                                                               
   submitted the  lowest  bid;  therefore,  it  is  recommended                                                               
   Council award RFQ 665 to Don Abel Building Supply.                                                                         
                                                                                                                              
 REPRESENTATIVE RAUSCHER stated his support for this item.                                                                    
                                                                                                                              
   There was  no  further  discussion  and  Chair  Gray-Jackson                                                               
   removed her objection.                                                                                                     
                                                                                                                              
   4:37:06 PM                                                                                                               
   A roll call vote was taken.                                                                                                
                                                                                                                              
   YEAS:  Senators   Bishop,   Claman,   Gray-Jackson,   Kiehl,                                                               
   Stedman, Stevens; Representatives  Edgmon, Hannan,  Johnson,                                                               
   McCabe, Rauscher, Saddler                                                                                                  
                                                                                                                              
   NAYS: Representative Tilton                                                                                                
                                                                                                                              
   The motion passed 12-1.                                                                                                    
                                                                                                                              
   VI. PRINT SHOP POLICY DISCUSSION                                                                                         
                                                                                                                              
   CHAIR GRAY-JACKSON said that this  item is on the agenda  at                                                               
   the request of House Rules Chair Representative Johnson  for                                                               
   discussion and  consideration  by Legislative  Council.  She                                                               
   said she looks forward  to hearing Representative  Johnson's                                                               
   suggestions and  the initial  thoughts of  the members.  She                                                               
   said it  was her intent  to listen,  to learn,  and to  work                                                               
   with members to determine  whether to proceed with a  change                                                               
   to the Print Shop policy at a future meeting.                                                                              
                                                                                                                              
   REPRESENTATIVE  JOHNSON   said   that  for   the   sake   of                                                               
   transparency when something is printed by the Print  Shop it                                                               
   should indicate  that  it was  paid  for with  State  funds,                                                               
   specifically   member   newsletters   and   perhaps    other                                                               
   documents. He  explained that it  was not  always clear  who                                                               
   paid for  a publication,  which  should be  transparent.  He                                                               
   said  he  would  like   Council  to  consider  and   provide                                                               
   guidance,  whether that  be  to  revise  the  policy  or  to                                                               
   continue with the  status quo, as  that would be  beneficial                                                               
   to the Rules Chairs, both current and in the future.                                                                       
                                                                                                                              
   DISCUSSION  FOLLOWED  regarding  what  types  of   documents                                                               
   should have a disclaimer; the format of the  disclaimer; and                                                               
   the verbiage  of disclaimer, such  as "Paid  for with  State                                                               
   Funds", "Paid  for by the  Office of?",  and/or "Printed  by                                                               
   the Legislative Print Shop.                                                                                                
                                                                                                                              
   CHAIR GRAY-JACKSON thanked Representative Craig Johnson  for                                                               
   bringing  this  matter  forward  and  agreed  to  include  a                                                               
   proposal to amend  the Print  Shop policy for  consideration                                                               
   at a future meeting. She then asked if members  had anything                                                               
   to discuss prior to adjourning.                                                                                            
                                                                                                                              
   REPRESENTATIVE RAUSCHER expressed  his frustration with  the                                                               
   affidavit  requirement  for   transporting  personal   items                                                               
   between district  and the  Capital  City. He  also  proposed                                                               
   increasing office allowance  accounts for those  legislators                                                               
   with districts that  are geographically  big, and for  which                                                               
   travel to meet with constituents was expensive.                                                                            
                                                                                                                              
   CHAIR GRAY-JACKSON, after a brief discussion of the  issues,                                                               
   suggested making the proposal  to increase office  allowance                                                               
   accounts a topic for a future meeting.                                                                                     
                                                                                                                              
   VICE  CHAIR  MCCABE  expressed  frustration  with  the   RFP                                                               
   process for  the  furniture, specifically  the  expense  and                                                               
   timing.                                                                                                                    
                                                                                                                              
   CHAIR GRAY-JACKSON  asked Mr.  Kestel if  he  would like  to                                                               
   respond.                                                                                                                   
                                                                                                                              
   MR.  KESTEL   said  he   understood  Vice   Chair   McCabe's                                                               
   frustration with the process and  vowed to do what he  could                                                               
   to ensure the next RFP was conducted in a timelier manner.                                                                 
                                                                                                                              
   MS. GEARY added that it took  the Agency a long time to  get                                                               
   room dimensions and information  back from the design  team,                                                               
   so it was not for lack of trying to accomplish  this sooner.                                                               
   She said  she understood  Vice Chair  McCabe's  frustrations                                                               
   and apologized for the unavoidable delays.                                                                                 
                                                                                                                              
   VII. ADJOURN                                                                                                             
                                                                                                                              
   CHAIR GRAY-JACKSON thanked Legislative Council members,  LAA                                                               
   staff, the  subcommittee chairs,  and her  Council aide  for                                                               
   all their work.                                                                                                            
                                                                                                                              
   With no further business  before the committee, the  meeting                                                               
   was adjourned at 4:58 PM.                                                                                                  
                                                                                                                              
   4:58:31 PM